IUVSTA-Elsevier Student Awards
Aims
The scheme is designed to give partial financial support to postgraduate research students within seven years of obtaining their first degree at the start of the conference to help them to attend IUVSTA meetings and conferences at which they are presenting a paper.
The students should reside and study in one of the developing countries that are eligible for the Research4Life program, as listed on http://www.research4life.org/institutions.html (preferably Band 1, otherwise Band 2) and should have limited support to attend the meeting.
The precise means of allocation of the support money is determined by the conference organizing committee. However, the conference committee is expected to at least waive registration fees for the selected students. Any other help the organizing committee can offer to the student (for example free meals) is appreciated.
Procedure
- Elsevier will agree to provide a certain amount of funding for each triennium. ln consultation with the Chair of the Awards and Scholarship committee, the supported conferences in the upcoming three years will be chosen. The funding can be divided between more than one conference.
- The Chair of the Awards and Scholarship committee will contact the organizers of the selected conferences to inform them. He will also inform them on conditions and procedures as they are described here.
- The Conference Chair will contact Elsevier with details of the conference bank account so that the money allocated can be transferred well before the meeting time. ln his letter of request the Conference Chair declares the binding obligation that the money will be used only for financial support of postgraduate research students within the IUVSTA-Elsevier Student Award scheme. Any money which is not used this way for any reason will be transferred to another conference as in 14 below.
- Conference committees will post a description of the award, conditions for applications and the application form (see below) on the conference website. Depending on the amount of money allocated to a given conference, a certain number of awards shall be announced in the following manner: "Financial support for one award is up to 500 €. ln very exceptional cases, more than 500 € can be awarded on an individual basis".
- Applicants must complete these forms, countersigned by a member of the higher education establishment (who will confirm that the student is enrolled in a research degree course) and submit them 30 days before the abstract submission deadline together with
- The abstract of their planned contribution to the Conference
- Indication of requested financial support and description of how it will be spent.
- Although the normal value of the award will be 500 € in most cases, the conference organisers have the freedom to deviate in both directions from the 500 € standard amount.
- The Conference Chair will take care that the scientific quality of the submitted abstract is reviewed following the procedure of the conference in order to make sure that only applications which are eligible for acceptance are considered for the award. This makes it possible for the successful applicants to be informed at the same time about both the award and the acceptance of their submissions. Not more than one student may come from any single laboratory.
- Successful applicants must confirm their attendance within 2 weeks. When attendance is not confirmed, the award will be re-allocated.
- All awards will be handed out as cash at the time of registration in a convenient (normally local) currency. A form of photographic identity such as a passport will require to be produced. The recipient will sign for the funds provided.
- The IUVSTA-Elsevier Student Awards will be announced on the conference website. Details of the selected students will also be announced on the website.
- The IUVSTA-Elsevier Student Awards will be acknowledged during the opening ceremony of the selected conference and in the program book
- Elsevier will announce the Award and winners on its websites.
- The organizers of the conference will submit a short report about how they used the travel support, including contact details of the selected students.
- Any cash not claimed will be passed on to one of the next IUVSTA Conferences to supplement the awards for that meeting. The selection of the conference which gets the money is made by Elsevier together with the Chair of the Awards and Scholarship committee.
Appendix :
List of developing countries that are eligible for the Research4life program, as listed on http://www.research4life.org/institutions.html
Note: The list gives the status of April, 2011 and is for information only. Operative is the valid list at the time of submission of the application.
Band 1 Eligibility
Afghanistan Bangladesh Benin Bolivia Burkina Faso Burundi Cambodia Cameroon Central African Republic Chad Comoros Congo Côte d'lvoire Democratic People's Republic of Korea Democratic Republic of Congo Djibouti Eritrea Ethiopia Gambia Ghana Guinea Guinea-Bissau Guyana Haiti Kenya Kiribati Kyrgyzstan Lao People's Democratic Republic Lesotho Liberia Madagascar Malawi Mali Mauritania Mongolia Mozambique Myanmar Nepal Nicaragua Niger Nigeria Papua New Guinea Republic of Moldova Rwanda Sao Tome and Principe Senegal Sierra Leone Solomon lslands Somalia Sudan Tajikistan Timor-Leste Togo Tokelau Tuvalu Uganda United Republic of Tanzania Uzbekistan Viet Nam West Bank and Gaza Strip Yemen Zambia Zimbabwe
Band 2 Eligibilitv
Albania Algeria Angola Armenia Azerbaijan Belarus Bhutan Boznia and Herzegovina Cape Verde Colombia Cuba Dominican Republic Ecuador El Salvador Georgia Guatemala Honduras lraq Jamaica Jordan Kosovo Maldives Marshall lslands Micronesia (Federated States of) Morocco Namibia Nauru Paraguay Peru Saint Vincent and the Grenadines Samoa Sri Lanka Swaziland Syrian Arab RepublicThe Former Yugoslav Republic of Macedonia Tonga Tunisia Turkmenistan Ukraine Vanuatu
Application Form (pdf)
Award Offer Letter pro-forma (pdf)