What is expected from the Thin Film Division Committee of IUVSTA during the triennium?

(By Jan Verhoeven, September 2003)

• Tasks:
• At the beginning of triennium the committee makes a decision from bids where ICTF will take place.
• At the end of triennium, a message should be sent around to national delegates for new bids for ICTF so that the new committee can make their choice.
• The committee of will make nominations for a part of the program committee of the ICTF conference that will take place within the triennium. It is advisable that one or more program officers are also member of the committee.
• The Chair of the program committee of ICTF can ask the secretary of the Thin Film Committee to communicate with the national delegates for suggestion of invited speakers and subjects.
• Organising workshops. This action should be repeated several times depending on the funds available. The national delegates should be aware that they are to communicate this information to their own organisation.
• The committee has to decide which proposed workshops are to be supported. Proposals accepted by the committee are to be submitted to the STD for approval by the chair of the TFD committee or preferably by the national delegate involved. The STD recommends approval by the Executive Council.
• Chair or vice Chair has to give a highlight talk at the 4th ECM meeting during the triennium.
• Committee will make suggestions for program officers for the Thin Film session of IVC that will be organised. It is advisable that one or more program officers are also member of the committee.
• The program officers can ask the secretary to communicate with the national delegates for suggestion of speakers and subjects for IVC.
• At the end of the triennium the secretary organises the election of the new committee as well as the chair, vice chair and the secretary.
• Communication and reports
• Main channel for communication is e-mail for which the secretary is first responsible. The chair is the second responsible.
• A division meeting can be organised in parallel with the ECM meetings.
• The Chair or vice Chair reports on all activities of the division at ECM meetings each half year. A written report is to be sent (as attachment) to all national delegates.
• An evaluation report on ICTF organised during the triennium is to be produced in collaboration with the local organising committee. This can be done by one of the committee members present at ICTF.
• The Chair has to make a final report to the Scientific Director on all activities over the past triennium.