TIME BEFORE THE GENERAL MEETING

ACTION

1 year

Confirm with member societies their current President and e-mail address.

11 months

Write to the national reps to:

-request name/address of correspondents

-request nominees for President-Elect

-request names for new Councillor and Alternate

-request name of Head of Delegation to GM and names of two other delegates

-request names of Divisional Representatives

-check with Statutes Committee if any changes to Statutes or Bylaws required

9 months

Send names, bios & electoral statements of President-Elect nominees to national societies

8 months

Include on ECM Agenda, nomination of future President and approval of GM Draft Agenda

6 months

Prepare text of modifications to Statutes and Bylaws in English and French and send to member national societies

Prepare GM draft Agenda

4 months

Circulate GM Draft Agenda, including name of President-Elect, date, venue

3 months

All Councillors, Alternates and GM delegates confirmed. Reminder letter to Member if not received.

2 months

Ensure Scientific Secretary has information to initiate Divisional Elections

6 weeks

deadline for other nominations for officers

Circulate final GM Agenda to Delegates and other nominees

Prepare Certificates for retiring Councillors/Officers

4 days

Last ECM: Agenda must include choosing site of IVC, 6 years ahead

0

General Meeting